Setup Optional Features

Set up Optional Features


Optional features allow more detailed customization of the site and offer greater engagement for attendees. This Quick Start Guide will show you the optional features turn on and customize.  There are links in each site option to an article in the online knowledgebase to guide you along.

View the Knowledgebase

Dashboards

The site has a standard dashboard for attendees and one for catalog and booth administrators.  Change the dashboard message, turn features on or off, and add links to other pages in the site.  Add separate dashboards and assign them to specific attendee types to  customize their experience.

Attendees > Dashboard

Booth > Dashboard

Directory

Turn on and set up a directory for attendees or for exhibitor staff.  Add filters for the directory and customize the contact card. (You must have the attendee and catalog databases set up first).

Attendee > Directory

Booth Options > Directory

Embed Code

The Embed Code feature allows site administrators to inject custom code into the header or footer of the platform. This feature can be used to add live chat widgets, tracking software like google analytics, or other 3rd party tools. Embed Code also allows for the html savvy to implement custom style sheets.

 Site Options > Embed Code

Points

Want to hold a contest or scavenger hunt?  Turn on promotional points and assign a points budget to your exhibitors or to catalogs.  When pages with forms are set up, you can give people points for filling out a form to answer a question or to respond to a call to action like scheduling a meeting.

Site Options > Promotional Points

Messaging

When directories are turned on, attendees (and exhibitors) can find each other and when messaging is turned on, individuals can send and receive text based messages to each other.

Site Options > Messaging

Social Sharing

The ability to share content or sessions via social media is turned on for this site.  You can turn it off if needed.

Site Options > Social Sharing

Translation

Translation is turned on for the site so administrators or attendees can choose the language of their choice.  Turn it off to keep the site in English only

Site Options > Translation

Vocabulary

There are certain words used throughout the site that can be changed if needed.  (Example:  Attendees to Members).  Open up site vocabulary and change site terms if needed.

Site Options > Vocabulary

Virtual Events Article
10 Best Practices for Leveraging a Virtual Event
From the article: "While more cost-effective than physical marketing events, a virtual event offers another huge advantage for the marketer who is hosting: detailed attendee information. As opposed to physical events, where often the only lead data consists of business card content, a virtual ...
event marketing, exhibitor, marketing, sponsor
From the article: "While more cost-effective than physical marketing events, a virtual event offers another huge advantage for the marketer who is hosting: detailed  attendee information. As opposed to physical events, where often the only lead data consists of business card content, a virtual event enables marketers to track and evaluate every move of each attendee within the environment, resulting in highly qualified sales leads."This article gives tips on how to leverage a virtual event for the best results. 
Social Sessions Video
10 FUN ZOOM OR WEB CONFERENCE CALL GAMES FOR LOCKDOWN FUN
Here are the top 10 Zoom or web conference games you can play with collegues, students, or family and friends during the lockdown. I have compiled the latest online games that are currently trending in 2020.
Video, web conference, zoom
Here are the top 10 Zoom or web conference games you can play with collegues, students, or family and friends during the lockdown. I have compiled the latest online games that are currently trending in 2020.
Virtual Events Article
10 Standout Virtual Event Ideas From Around the Industry
In her article Victoria Copans says, "As more events pivot online and the industry focuses on delivering value in a virtual format, we're starting to see a lot of creativity and innovation coming out of them. In this post, we've analyzed some recent online events (many of which were originally ...
exhibitor, idea, sponsor, virtual event
In her article Victoria Copans says, "As more events pivot online and the industry focuses on delivering value in a virtual format, we're starting to see a lot of creativity and innovation coming out of them. In this post, we've analyzed some recent online events (many of which were originally supposed to be in-person) in order to curate a list of ideas and best practices for your own upcoming virtual events."Use these ideas to put on a successful virtual event.
Virtual Events Article
10 Tips to Improve Engagement at Virtual Events
From the article: "Face to face events are a big success because everyone gets to engage. They engage before the event with welcome sessions, during the event with exhibition halls, and after the event with social outings. Whether you’re an event organizer, or an exhibitor, if you’re involved ...
engagement, virtual event
From the article: "Face to face events are a big success because everyone gets to engage. They engage before the event with welcome sessions, during the event with exhibition halls, and after the event with social outings. Whether you’re an event organizer, or an exhibitor, if you’re involved in a virtual event it’s essential you drive as much engagement as possible. "Here are tips to improve engagement at a virtual event.
Virtual Events Video
10 Virtual Event Ideas for Better Lead Generation and Audience Engagement!
"Virtual events are a powerful alternative to in-person events. So, today I’ll give you virtual event ideas to help you select the right virtual events for your business and make them more successful."
exhibitor, marketing, sponsor
"Virtual events are a powerful alternative to in-person events. So, today I’ll give you virtual event ideas to help you select the right virtual events for your business and make them more successful."
Virtual Events Article
12 Must-Know Strategies for Marketing Virtual and Remote Events
According to Social Tables, "Virtual and online events are becoming more commonplace in the modern era. They allow businesses to reach a global audience with hundreds of people in different places at different times. Planning, promoting, and hosting a virtual event requires the same attention to ...
exhibitor, marketing, sponsor, virtual event
According to Social Tables, "Virtual and online events are becoming more commonplace in the modern era. They allow businesses to reach a global audience with hundreds of people in different places at different times. Planning, promoting, and hosting a virtual event requires the same attention to detail as a real-life event requires."Use these 12 strategies to promote your virtual event. 
Virtual Events Article
14 Virtual Event Ideas [+ Infographic]
From the article: While it’s impossible to replace face-to-face interactions, there are many other ways to connect with your audiences through virtual events. Whether you are putting on a full-scale user conference or planning product demos on the tradeshow floor, we’ve pulled together a number ...
exhibitor, idea, sponsor, virtual event
From the article: While it’s impossible to replace face-to-face interactions, there are many other ways to connect with your audiences through virtual events. Whether you are putting on a full-scale user conference or planning product demos on the tradeshow floor, we’ve pulled together a number of ideas to help you transition from physical to virtual."Use these 14 different virtual event ideas. 
Virtual Events Article
15 New Ideas for Virtual Events, Ice Breakers, and Other Teambuilding Activities
From the article: "As we're all quickly learning, full days of Zoom calls and webinars can easily get a bit old. While many event producers are launching their own advanced virtual platforms—including interactive, avatar-based systems—attendees still crave creative ways to connect with each ...
event, exhibitor, ice breaker, idea, sponsor, virtual event
From the article: "As we're all quickly learning, full days of Zoom calls and webinars can easily get a bit old. While many event producers are launching their own advanced virtual platforms—including interactive, avatar-based systems—attendees still crave creative ways to connect with each other, de-stress, and, most importantly, have fun."Read about these great new ideas for virtual events to give attendees a fun and memorable experience. 
Social Sessions Video
2 Easy Icebreakers for Virtual Events
Here are 2 icebreaker games to try out. These can be played on conference calls, during virtual events, and in so many other ways. Check it out!
event, games, icebreaker, virtual event, web conference call, zoom
Here are 2 icebreaker games to try out. These can be played on conference calls, during virtual events, and in so many other ways. Check it out!
Resources eBook
2021 Virtual & Hybrid Event Outlook for Associations
In 2020 the pandemic forced associations to cancel their in-person conferences and pivot to everything from webinars to multi-day virtual conferences. Virtual events proved to be a game changer to increase attendance, promote greater member engagement and generate revenue outside of membership ...
Associations
In 2020 the pandemic forced associations to cancel their in-person conferences and pivot to everything from webinars to multi-day virtual conferences. Virtual events proved to be a game changer to increase attendance, promote greater member engagement and generate revenue outside of membership fees. This eBook focuses on the business case for online event experiences backed up by research, reviews the value delivered to the membership and the drivers behind increased participation.
Resources Updates
21.3.2
New Added - Booth header redesign and improvements Added new icons for description and calendar Moved In Booth Now and Message buttons to corner Added "Online Now" feature to custom headers Improved pop up modal for description Added - New icons for sharing and downloading posts Added - ...
product update, Release notes
NewAdded - Booth header redesign and improvementsAdded new icons for description and calendarMoved In Booth Now and Message buttons to cornerAdded "Online Now" feature to custom headersImproved pop up modal for descriptionAdded - New icons for sharing and downloading postsAdded - Added new tiles and rearranged tiles for easier site management in site admin dashboardFixed - Speakers and sponsors display error on event posts for certain attendee typesFixed - Incorrect number appearing in page preview for manually selected events in event directoryFixed - Issue adding extra reminders as an attendee for their own eventsFixed - Issue copying a catalog, display modal appears too longFixed - Issue displaying sections as a booth admin creating new pagesFixed - Issue for site admins incorrectly linked when clicking message tile in administrationFixed - Issue when creating new booth admins unable to opt out of forum notificationsFixed - Issue for site admins editing attendee dashboard when deleting a page linked to a live tileFixed - Issue where home link text appearing as an option in 2D virtual booth sectionsFixed - Issue for attendees where dashboard tiles only open in new tabsFixed - Issue where images not displaying properly in members only pages Coming SoonBlueJeans event integrationVideo hosting upgradesCapacity limits on event registrationNew API implementation for faster email sendsNew code injection enabled for backend administration
Resources Updates
21.3.3
New Added - BlueJeans event integration added Added - Video hosting upgrades Added - Capacity limits enabled on event registration Added - New API implementation for faster email sends Added - New code injection enabled for backend administration Fixed - Download post videos experienced ...
product update, Release notes
NewAdded - BlueJeans event integration addedAdded - Video hosting upgradesAdded - Capacity limits enabled on event registrationAdded - New API implementation for faster email sendsAdded - New code injection enabled for backend administrationFixed - Download post videos experienced delaysFixed - Issue with thumbnail images not appearing in event post sectionsFixed - Issue with booth admin forms reports not displaying dataFixed - Error banner appeared when sorting bannersFixed - Issue with duplicate post types appearing in post optionsFixed - Badge Scan report appearing in booth admin reports when Badge Scan was disabledFixed - Site options tile in administration not displaying properly Coming Soon2D Sections are coming to site level pages instead of just inside boothsFaster load speeds on certain directoriesNew and improved UI for event and content posts
Resources Updates
21.3.4
New Added - New 2D template section added to show homepages Added - Complete video hosting migration to Vimeo Added - Finalize BlueJeans event integration Added - Additional event and post UI improvements Added - New integrations icon in administration Added - Calendar day names in event ...
product update, Release notes
NewAdded - New 2D template section added to show homepagesAdded - Complete video hosting migration to VimeoAdded - Finalize BlueJeans event integrationAdded - Additional event and post UI improvementsAdded - New integrations icon in administrationAdded - Calendar day names in event calendars changed from abbreviation to full day text for better translations into other languagesFixed - Issue with members downloading files in their dashboardFixed - Issue with vimeo allowing video downloadsFixed - Issue with changing type on an existing postFixed - Issue with requiring fields on step 1 of event posts disappearingFixed - When deleting a field in set up calendar tab in administration, field appearing redFixed - Register button displaying for some past eventsFixed - All events are auto checked already when adding events manually to a directoryFixed - Wrong column header name in events table in administrationFixed - Issue with links not checked to open in a new tab, are still opening in a new tabFixed - Adjust breadcrumbs in account and booth sections in administrationFixed - Site level pages in member dashboard tiles are not updated when editedFixed - Add subtitle text to events in event details section Coming SoonNew detailed reporting on videosSpeed and other improvements on communityNew application UIFull width modern backend and admin navigationBlueJeans meeting integration enhancements
Resources Updates
21.4.1
New Added - Additional BlueJeans meeting improvements Added - Increase page load speeds for data tables in administration Fixed - Issue with some data disappearing in administration wizards when clicking the browser "back" button Fixed - Issue with editing booth dashboards Fixed - Issue with ...
product update, Release notes
NewAdded - Additional BlueJeans meeting improvementsAdded - Increase page load speeds for data tables in administrationFixed - Issue with some data disappearing in administration wizards when clicking the browser "back" buttonFixed - Issue with editing booth dashboardsFixed - Issue with Bulk actions button when mass editing attendees or users not functioningFixed - Issue with requiring name when adding speakersFixed - Issue with Zoom integration showing both webinar and meeting user accounts even when just webinar was selected (Still displaying meetings accounts with no webinar)Fixed - Issue with attendee dashboard calendar hover pop up not fully displayedFixed - Issue with "Webinar Link:" title text for events disappearing when refreshedFixed - Issue with delete confirmation pop up not appearing when deleting attendeesFixed - Issue with deleting some images from a tile section in attendee dashboardsFixed - Issue with copying a booth not retaining the booth type fieldComing SoonAttendee Application Process Improvements
Resources Updates
22.4.4
Cloud Conventions is launching a whole new experience in 2022! Starting on January 20th 2022, Cloud Conventions will be introducing the first of many changes to improve the look and feel of all our platforms. The most significant change is the complete redesign of ...
product update, Release notes
Cloud Conventions is launching a whole new experience in 2022! Starting on January 20th 2022, Cloud Conventions will be introducing the first of many changes to improve the look and feel of all our platforms. The most significant change is the complete redesign of the backend administration area for both Site Owners and Booth/Catalog Administrators. Whats changing: Easy side bar navigation Full width backend and page optimization New branding and cleaner designNew booth administration management New online help center Easy Side Bar Navigation Our traditional tile boxes are going away and our navigation is being moved to an intuitive and easy to use side bar, so that you can travel anywhere in the backend in fewer clicks. Full Width Backend The administrative backend width will now fit any screensize to maximize each page and make areas easier to manage.  New Branding & Cleaner Design Our tiles, boxes, and pages within the backend now have a cleaner, more sophisticated look. The new backend experience is designed with the user in mind to easily understand and identify important areas within each page. New Booth Administration Management The new booth setup feature allows site admins more control over booth features and easier management for the booth admin. New Online Help Center Our technology has many great features and now we have a way to explore them all. Coming soon will be a searchable online database of articles and walk-throughs to learn about our features with informative articles and screenshots.
Booth Features Feature Overview
2D Booth
The 2D Booth offers exhibitors a booth image with call-to-action buttons that link to pages, the exhibitor logo, an impact area for a video or graphic and the opportunity to add headshots of booth staff. 2D booths have a chat button to start a conversation with the exhibitor.
Feature Overview
The 2D Booth offers exhibitors a booth image with call-to-action buttons that link to pages, the exhibitor logo, an impact area for a video or graphic and the opportunity to add headshots of booth staff. 2D booths have a chat button to start a conversation with the exhibitor.
Social Sessions Article
31 Fun Virtual Social Event Ideas in 2020
In her article Angela Robinson says, "Virtual social events are fun online gatherings usually held over video platforms like Zoom, Webex and Google Meet. Virtual social ideas are specific ways you can use this time, for example by playing games or doing other activities. The purpose of these events ...
ideas, social event, virtual
In her article Angela Robinson says, "Virtual social events are fun online gatherings usually held over video platforms like Zoom, Webex and Google Meet. Virtual social ideas are specific ways you can use this time, for example by playing games or doing other activities. The purpose of these events it to help build relationships and familiarity between attendees, which can result in improved communication and work dynamics."Use these ideas to create a fun virtual social event!
Feature Overviews Feature Overview
360 Virtual Lobby
The 360°Virtual Exhibit Hall & Lobby is a unique option to create a panoramic view of the exhibit hall with custom graphics linked to different locations in the portal such as virtual booths, speakers & sessions, the agenda and social events.
Feature Overview
The 360°Virtual Exhibit Hall & Lobby is a unique option to create a panoramic view of the exhibit hall with custom graphics linked to different locations in the portal such as virtual booths, speakers & sessions, the agenda and social events.
Social Sessions Video
5 Cool Games to play on Zoom
Are you looking for some fun games to play on Zoom? You have come to the right place! This video discusses Zoom games that can be played with family and friends. All you need is a computer or mobile device!
games, social session, zoom
Are you looking for some fun games to play on Zoom? You have come to the right place! This video discusses Zoom games that can be played with family and friends. All you need is a computer or mobile device!
Virtual Events Article
5 Ways to Promote Virtual Events on Social Media in 2020
According to Anastasia Warren, "As digital marketers, it is important to quickly adapt to the changing landscape in your customers’ industries and the marketing world as a whole. Let’s explore the ways that social media marketing can be used to quickly and effectively shift strategy to increase ...
exhibitors, promotion, social media, sponors, virtual event
According to Anastasia Warren, "As digital marketers, it is important to quickly adapt to the changing landscape in your customers’ industries and the marketing world as a whole. Let’s explore the ways that social media marketing can be used to quickly and effectively shift strategy to increase attendance, participation, and awareness for your customers’ online events, webinars, and virtual happenings."This articles gives the best ways to leverage social media to promote a virtual event. 
Virtual Events Article
6 Tips for Hosting Can't-Miss Virtual Events
In his article Brad Smith says, "Involving more people and spending less money sounds great, right? But it doesn't make hosting engaging virtual events easier than hosting live events. Just like hosting an in-person event, you need to consider how the right platform and message work together. ...
tips, virtual event
In his article Brad Smith says, "Involving more people and spending less money sounds great, right? But it doesn't make hosting engaging virtual events easier than hosting live events. Just like hosting an in-person event, you need to consider how the right platform and message work together. Plus, you need to strategically plan ways to increase engagement and accomplish the event’s primary and secondary goals."Follow these 6 tips on hosting engaging virtual events.
Sponsors & Exhibitors Article
60+ Tactics to Drive More Attendees to Exhibition Booths
From the article: "If you’re an exhibitor, lots of qualified traffic at your booth means more sales and more opportunities to spread your gospel. You want to make sure the event attracts your ideal customer, that they’ll stop by your booth, and that you’re poised to help them see how your ...
attendee, exhibitor, sponsor
From the article: "If you’re an exhibitor, lots of qualified traffic at your booth means more sales and more opportunities to spread your gospel. You want to make sure the event attracts your ideal customer, that they’ll stop by your booth, and that you’re poised to help them see how your product or service meets their needs."This article gives 60 tips on how to drive more attendees to an exhibitor booth.
Resources eBook Preview
A Paradigm Shift in Event Strategy
We all thought virtual events were a passing fad that came on the scene quickly, but disappeared just as fast. Then we looked at virtual as a trend that would last longer as uncertainty around attending live events persisted. But what ...
ebook, virtual show
We all thought virtual events were a passing fad that came on the scene quickly, but disappeared just as fast. Then we looked at virtual as a trend that would last longer as uncertainty around attending live events persisted. But what if we are starting to see a paradigm shift in the way we think about our event strategy?We explore this idea in our new eBook: The Paradigm Shift in Events as we reveal how to know the difference in a fad, trend or true shift and how this applies to the way you think through your event strategy. Fill out the form to read the eBook and discover how you can execute the perfect event. Get in touch and we’ll help you go Virtual, Hybrid or 365! Request a Demo
Feature Overviews Feature Overview
Access
Customize access for the entire site, for individual booths or catalogs and content or session posts. Access allows certain elements of the event site to be visible to the public and other elements visible to only individuals that have logged in.
Feature Overview
Customize access for the entire site, for individual booths or catalogs and content or session posts. Access allows certain elements of the event site to be visible to the public and other elements visible to only individuals that have logged in.
Resources eBook
ADCES Virtual Event Case Study
The Association of Diabetes Care & Education Specialists (ADCES) is an interprofessional membership organization dedicated to improving prediabetes, diabetes and cardiometabolic care through innovative education, management and support. With more than 12,000 professional members including nurses, ...
The Association of Diabetes Care & Education Specialists (ADCES) is an interprofessional membership organization dedicated to improving prediabetes, diabetes and cardiometabolic care through innovative education, management and support. With more than 12,000 professional members including nurses, dietitians, pharmacists, and others, ADCES has a vast network of practitioners working to optimize care and reduce complications. ADCES delivered their 2021 annual conference as an all-virtual event with live components scheduled for August 12-15 and on-demand education and conference features available through November 8, 2021. According to ADCES, “Our top priority is to ensure the health and safety of attendees, exhibitors, staff and vendors” and to deliver “a best-in-class virtual experience for all attendees focused on learning, collaborating and networking.” The virtual event attracted almost 5,000 attendees who were focused on receiving continuing education in diabetes care, education and management, networking opportunities and the exchange of ideas and strategies. Nursing professionals represented a large segment of the attending audience emphasizing the critical role they play in diabetes education, prevention strategies and helping their patients in on-doing disease management. Attendees walked away with high praise for the live portion of the event citing the accessibility of attending virtually, the ability to engage with speakers during their educational sessions, the opportunity to connect and network and the elements added to the virtual environment that made it fun to attend.
Resources Podcast
Analyze and Adjust
Smart exhibitors ask for data before, during and after the event and use that intelligence to adjust strategy. Attendees often register for virtual events at the last minute, and sometimes don’t ever login. Exhibitors should understand how many people are actually active in the platform to ...
podcast
Smart exhibitors ask for data before, during and after the event and use that intelligence to adjust strategy.  Attendees often register for virtual events at the last minute, and sometimes don’t ever login.  Exhibitors should understand how many people are actually active in the platform to adjust their expectations.  If available, exhibitors should closely monitor booth traffic, content views and engagement to adjust their strategy mid-event if needed. Here is a list of ways you can utilize data; these can be extremely beneficial in helping your company to stay updated and make any necessary adjustments.   Registrants don’t always equal attendees People that register may lose interest or lose their password and fail to login.  Exhibitors should press the event host for the number of logins vs. registrants and collaborate to help increase those numbers if needed. Check on views and clicks of content & assets Virtual event platforms and booths should be data engines to report on every interaction including visits, content views, downloads, banner clicks and forms filled out.  Knowing this data allows exhibitors to adjust their content strategy and increase ways for attendees to find their booth. Adjust calls to action If the data tells you that attendees are only looking and not engaging, then change your calls to action strategy.  Add specials, raffles, or other ways for attendees to express interest in you if they are not engaging the way you want them to.  Adjust sessions based on attendance You’ve opened your demo room and scheduled in-booth sessions, but attendance is light or non-existent.  If the data is telling you that your sessions aren’t drawing the right crowd, then cancel the upcoming sessions, change them up and see if you can enlist the event to help you promote them. Extend time to hold meetings Part of your strategy should be to set up meetings as a result of the show.  If those meetings aren’t materializing, then look at the event schedule and if there is not enough time for meetings, go back to attendees to get them to consider meeting outside of exhibit hours to extend your ability to have a one-on-one connection. Be targeted in how you follow-up The data should reveal which attendees just came to the booth and which ones truly want to interact with you.  Use this data to be targeted in your follow up. Related Article: Lessons learned from 9/11? [Read Now] Takeaway In the world of virtual events, data collected from the virtual booth can be an extremely helpful indicator for how your booth is performing.  It can give really great insights into what content or sessions attendees are engaging with, what seems to be overlooked, and where you should spend your time and energy making improvements.  Use this data to continuously evolve and grow your booth to get valuable attendee engagement and follow up.   The ultimate goal of any virtual booth is to get your company recognized, and build meaningful connections with attendees.  Monitor this data regularly, and use it to your advantage to get the most out of the virtual experience. Have an upcoming event? Explore Cloud Conventions to see how we can help. Request a Demo
Resources Article
Are Your Eggs in One Basket?
The pivot to virtual in 2020 came as a shock to our system. We were unprepared and found them much more difficult than we realized. Event staff was trained to engage attendees on the show floor, sell a 10 X 10 booth, and run a live event, but found virtual perplexing. Fast forward into 2021 and ...
hybrid, SafetyNet, virtual
The pivot to virtual in 2020 came as a shock to our system. We were unprepared and found them much more difficult than we realized. Event staff was trained to engage attendees on the show floor, sell a 10 X 10 booth, and run a live event, but found virtual perplexing. Fast forward into 2021 and events came back as millions of people got the shot, ICU wards emptied out, and people got back in the air and on the road. Then it happened all over again. The Delta Variant came out of nowhere, more people resisted taking the shot and a contagious strain take hold forcing us back to mandated masking and indoor restrictions. How Do You Set Up a Virtual Event as a Back Up Plan? If event organizers believed they were finally off the hook and that all they had to do was to stage their event in the Convention Center, think again. Attendees are still nervous, speakers are opting out of traveling, and cities are taking a harder stance against indoor events. If the experience with virtual in 2020 demotivated you to add a virtual component to the live event, your eggs are now in a basket that may be at risk of tipping over. It’s not too late to hedge your bet, get a virtual option in place and make sure that your event can stage no matter what. 1. Ask speakers to record their sessions in advance. If speakers can’t make it to the venue or if the event must pivot to virtual or hybrid, session content can still be available to attendees in a virtual environment. Record sessions in advance and save the recording to an MP4 file so it can be embedded or uploaded into the virtual platform for on-demand viewing. 2. Create a sponsor package that includes both live and virtual. Give sponsors more opportunities to engage with attendees by including virtual participation in their sponsor package. Companies already have digital assets, graphics and marketing materials. Be ready to help them bring those assets online in a virtual booth. Article: The Death of the Virtual Exhibitor [Read Now] 3. Be ready to onboard attendees into the virtual environment. Connect with your event registration provider to make sure you can export the list of attendees into a .csv or Excel file. Make sure the attendee database in the virtual event technology has matching fields to accept the data. Then have a welcome email ready to explain to attendees what to expect in a virtual environment. 4. Have an agenda on standby that includes both virtual and live components. Take an inventory of recorded sessions to determine an appropriate balance of live and on-demand content. Consider engaging a production company to help stream the live keynote or important sessions and make them available in a virtual environment. 5. Get a virtual exhibit strategy ready. Sponsors are generally divided into silver, gold and platinum levels, so create booth templates that support each exhibit level. Determine how to display exhibitors in a virtual exhibitor hall or provide an exhibitor directory. Consider ad placement opportunities around the virtual platform and other opportunities for sponsors to support the virtual environment. Takeaway Have a plan to bring the virtual environment online quickly if attendance drops or there is a need to cancel the live event If you have a virtual platform on standby, have on-demand sessions available, and a plan to onboard exhibitors and attendees, then a virtual component can come online to complement or replace your live event. Get our SafetyNet virtual event platform and have it on standby today.  Get a Demo
Feature Overviews Feature Overview
Attendee Dashboard
The Attendee Dashboard is where an attendee lands after logging in to the event portal. Dashboards navigate attendees to different locations in the event portal, provide access to the attendee calendar and discussion forums, and link the attendee to their profile, the attendee directory, and ...
Feature Overview
The Attendee Dashboard is where an attendee lands after logging in to the event portal. Dashboards navigate attendees to different locations in the event portal, provide access to the attendee calendar and discussion forums, and link the attendee to their profile, the attendee directory, and privacy settings. Dashboards can display banner ads and informational sections.
Feature Overviews Feature Overview
Attendee Directory
Attendees that are opted in appear in a directory that is accessed from the attendee dashboard. Site administrators setup the directory by selecting the attendee types that will appear in it, the fields displayed in a contact record and if certain types of exhibitors can view it.
attendee, Attendee Directory
Attendees that are opted in appear in a directory that is accessed from the attendee dashboard. Site administrators setup the directory by selecting the attendee types that will appear in it, the fields displayed in a contact record and if certain types of exhibitors can view it.
Feature Overviews Feature Overview
Attendee Privacy
Cloud Conventions is compliant with both US-based and international privacy rules and guidelines. The technology allows attendees to view the data kept on them and make changes, opt out of the attendee directory, chat, and messaging and manage their email preferences.
Feature Overview
Cloud Conventions is compliant with both US-based and international privacy rules and guidelines. The technology allows attendees to view the data kept on them and make changes, opt out of the attendee directory, chat, and messaging and manage their email preferences.
Feature Overviews Feature Overview
Attendee Registration
Attendees can register for an event on the Cloud Conventions Portal or through an external system. Once the attendee is registered, theirdata record is created, and a welcome email is delivered for the attendee to set their password and log in to the event portal.
Feature Overview
Attendees can register for an event on the Cloud Conventions Portal or through an external system. Once the attendee is registered, theirdata record is created, and a welcome email is delivered for the attendee to set their password and log in to the event portal.
Sponsors & Exhibitors Video
Best Tips for Hosting Virtual Events
"So what do the best virtual events include? Event marketing is all about putting yourself in the shoes of your customers! In this video, I go over some of the best tips for hosting a virtual event for your brand!"
exhibitor, sponsor, virtual event
"So what do the best virtual events include? Event marketing is all about putting yourself in the shoes of your customers! In this video, I go over some of the best tips for hosting a virtual event for your brand!"
Booth Features Feature Overview
Booth Administrator Dashboard
The booth administrator dashboard allows administrators to access and edit various aspects of their booth, run reports, send meeting requests, assign points to forms and add additional booth staff.
Feature Overview
The booth administrator dashboard allows administrators to access and edit various aspects of their booth, run reports, send meeting requests, assign points to forms and add additional booth staff.
Booth Features Feature Overview
Booth Reports
Exhibitor can run reports from their booth to receive attendee activity statistics as well as lead records. Site administrators choose the attendee fields appearing in the report and the exhibitors allowed to see a full contact record.
Feature Overview
Exhibitor can run reports from their booth to receive attendee activity statistics as well as lead records. Site administrators choose the attendee fields appearing in the report and the exhibitors allowed to see a full contact record.
Booth Features Feature Overview
Booth Set-Up
Booth Set-Up appears as a tile in the booth administrator's dashboard for exhibitors to upload their logo, add keywords and enter a description. Setup allows the exhibitor to add a color or image as a background behind the booth.
Feature Overview
Booth Set-Up appears as a tile in the booth administrator's dashboard for exhibitors to upload their logo, add keywords and enter a description. Setup allows the exhibitor to add a color or image as a background behind the booth.
Feature Overviews Feature Overview
Booth Setup
Booth Set-Up appears as a tile in the booth administrator's dashboard for exhibitors to upload their logo, add keywords and enter a description. Setup allows the exhibitor to add a color or image as a background behind the booth.
booth setup
Booth Set-Up appears as a tile in the booth administrator's dashboard for exhibitors to upload their logo, add keywords and enter a description. Setup allows the exhibitor to add a color or image as a background behind the booth.
Feature Overviews Feature Overview
Booths
Booths are a segment of the event site that contain content posts, sections, banners, pages and contact information. Exhibitors can edit and customize their booth based off a template to meet their unique branding specifications.
Feature Overview
Booths are a segment of the event site that contain content posts, sections, banners, pages and contact information. Exhibitors can edit and customize their booth based off a template to meet their unique branding specifications.
Resources Podcast
Build a Better Booth
Move around the virtual exhibit hall and visit various booths and it’s clear to see which exhibitors just ”phoned it in” and those that worked hard to build a better booth. Booths that attract attendees and hold their attention have compelling graphics, offer video content, upload the right ...
podcast
Move around the virtual exhibit hall and visit various booths and it’s clear to see which exhibitors just ”phoned it in” and those that worked hard to build a better booth.  Booths that attract attendees and hold their attention have compelling graphics, offer video content, upload the right marketing and product materials and have a strategy to give attendees what they need and want. I’ve assisted countless exhibitors set up their virtual booths, and I’ve seen some exhibitors really do a great job to create a dynamic and captivating booth, and some that just miss the mark.  Here is a list of some strategies that I’ve seen that work really well for exhibitors.  #1 Update your graphics If it’s been a while since you’ve updated your graphics, now is the time to do it.  Memorable exhibitors know that graphics must translate into banners, decorate the booth home page, and be integral in product PDFs.  Go light on the words and heavy on the images and art. #2 Add professional video content Platforms that allow embedded or uploaded video give exhibitors new ways to capture attendee interest.  Exhibitors that become memorable create ”sizzle reels” that are short, professionally done and get the story out in only seconds or minutes. #3 Be easy to navigate Sometimes “more” is not really more if it creates confusion for the attendee.  Successful booths are easy to navigate and are not overcrowded with content.  Add links and hot spots to improve navigation #4 Have clear calls to action At live shows, exhibitors get badge scans, but often don’t know exactly what that attendee was interested in. In the virtual world, exhibitors find out exactly what the attendee wants by having a clear calls to action:  unlock the show special, ask for a meeting, request a sample or request pricing. #5 Place assets strategically Effective booths put their most important messages or calls to action where they are prominent and seen first.  Showcase the most important messages in banners, on the home page or by featuring content. #6 Make it fun to enter and stay You want the attendee to stay and look around.  Exhibitors that amp up the fun factor keep attendees around longer.  Booths can hold scavenger hunts, provide meeting lounges, chat rooms or roundtable discussions, and deliver interesting in-booth sessions. Related Article: Lessons learned from 9/11? [Read Now] Takeaway Creating a dynamic and captivating booth is key to attracting attendees and fostering attendee engagement.  Set your booth apart from the other exhibitors to really get your company noticed by including updated graphics, videos, and strategic content.  Don’t overcomplicate your booth; make it easy to navigate, and include some clear, concise calls to action for how your attendees can engage with your company.   Put yourself in the attendees shoes to really give them what they want, and most importantly, keep your booth fun and engaging to ensure attendees remain interested.  Have an upcoming event? Explore Cloud Conventions to see how we can help. Request a Demo
Resources Press Release
Cloud Conventions Announces CloudPoints Rewards Program
Atlanta, GA — July 20, 2020 — When Cloud Conventions 2020 went live from May 11-14 it featured CloudPoints™, a unique incentive program that awards prize points from sponsors to attendees in exchange for scheduling a meeting or demo, connecting for education, registering deals or submitting ...
CloudPoints, Virtual Swag
Atlanta, GA — July 20, 2020 — When Cloud Conventions 2020 went live from May 11-14 it featured CloudPoints™, a unique incentive program that awards prize points from sponsors to attendees in exchange for scheduling a meeting or demo, connecting for education, registering deals or submitting a lead. CloudPoints lets exhibitors on any Cloud Conventions virtual event or tradeshow reward engagement by offering ‘Virtual Swag.’ It drives booth traffic and ensures that booth visitors provide their contact information. Attendees can collect points from multiple vendor and sponsor’s booths and all points are redeemable for gift cards, prizes, travel, concerts or other promotional gifts at the close of the event. Cloud Conventions is a full-featured virtual event SaaS technology platform from Convey Services. CloudPoints rewards fulfillment is delivered and managed by Calusa Marketing.
Resources Press Release
Cloud Conventions Creates Dedicated Team to Support Virtual Events for Associations & Nonprofits
Atlanta, GA — August 5, 2020 — Cloud Conventions, a full featured virtual tradeshow and event technology solution now has a dedicated team of event managers to support virtual events and conferences for professional associations and nonprofits. Members of the new group have hands-on experience ...
association, nonprofit
Atlanta, GA — August 5, 2020 — Cloud Conventions, a full featured virtual tradeshow and event technology solution now has a dedicated team of event managers to support virtual events and conferences for professional associations and nonprofits. Members of the new group have hands-on experience in working with associations, nonprofits and management firms to translate formerly live conferences into virtual events using the Cloud Conventions platform.
Resources Press Release
Cloud Conventions Delivers CE, CLE or CME Credits for Virtual Conferences or Events
Atlanta, GA — July 16, 2020 — Cloud Conventions today announced support for educational certification so professional associations and organizations can deliver sessions at a virtual conference, tradeshow or event that meet the standards for Continuing Education (CE), Continuing Legal ...
Associations, Continuing Education (CE), Continuing Legal Education (CLE), Continuing Medical Education (CME), educational certification, trade show, virtual event
Atlanta, GA — July 16, 2020 — Cloud Conventions today announced support for educational certification so professional associations and organizations can deliver sessions at a virtual conference, tradeshow or event that meet the standards for Continuing Education (CE), Continuing Legal Education (CLE) or Continuing Medical Education (CME) credit. Cloud Conventions automates session management, allows the selection of any conferencing solution, produces the post-session speaker evaluation and can deliver a continuing education certificate to the dashboard of qualifying attendees. Cloud Conventions is a full featured virtual event SaaS solution from Convey Services.
Resources Press Release
Cloud Conventions Expands Online Training to Simplify Virtual Event Management
Atlanta, GA — August 3, 2020 — Cloud Conventions, a full featured virtual tradeshow and event technology solution today expanded its online training to help show managers and exhibitors design, manage and launch virtual events faster and maximize their effectiveness. The Cloud Conventions ...
Training, virtual event
Atlanta, GA — August 3, 2020 — Cloud Conventions, a full featured virtual tradeshow and event technology solution today expanded its online training to help show managers and exhibitors design, manage and launch virtual events faster and maximize their effectiveness. The Cloud Conventions portal technology is designed for the non-technical user and does not require any special coding or development to customize it, but beginning users now have an even clearer roadmap on how to design and manage all aspects of a virtual event including attendee, exhibitor and session management. Each portal comes with training videos, a self-service database with frequently asked questions, checklists and guides along with suggestions for exhibitors to maximize their ROI.
Sponsors & Exhibitors eBook
Cloud Conventions Virtual Trade Shows & Events
if you are thinking about “going virtual” for the first time to either replace or enhance a trade show, conference or exhibition, take a look at the Cloud Conventions program to automate and deliver a perfect virtual event.
cloud conventions, ebook, virtual event
if you are thinking about “going virtual” for the first time to either replace or enhance a trade show, conference or exhibition, take a look at the Cloud Conventions program to automate and deliver a perfect virtual event.
Sponsors & Exhibitors Product Literature
Cloud Exhibit New! from Cloud Conventions
Cloud Exhibit is the online platform designed for the exhibitor that would like a permanent, yet portable booth environment to educate and engage an attendee audience. This flexible framework allows uploading custom graphics, embedding video and 3D technology and full customization. The platform ...
Cloud Exhibit
Cloud Exhibit is the online platform designed for the exhibitor that would like a permanent, yet portable booth environment to educate and engage an attendee audience.  This flexible framework allows uploading custom graphics, embedding video and 3D technology and full customization.  The platform connects to other platform, manages its members, has an email outreach engine and produced analytics reports.
Feature Overviews Feature Overview
CloudPoints
CloudPoints is an incentive program for exhibitors or the event host to reward attendees for activities at the event such as asking for a demo, scheduling a meeting, connecting with live chat or requesting information. Attendees access forms for each of those activities and collect points by ...
Feature Overview
CloudPoints is an incentive program for exhibitors or the event host to reward attendees for activities at the event such as asking for a demo, scheduling a meeting, connecting with live chat or requesting information. Attendees access forms for each of those activities and collect points by filling out the form.
Booth Features Feature Overview
Content Sections
Content & Event Sections appear on the booth homepage and allow exhibitors to organize their content into categories to highlight specific content or events such as new products or in-booth sessions.
Feature Overview
Content & Event Sections appear on the booth homepage and allow exhibitors to organize their content into categories to highlight specific content or events such as new products or in-booth sessions.
Feature Overviews Feature Overview
Custom Messages
Custom messages deliver emails to attendees orexhibitors using an advanced editor to add text and graphics.Use custom messages to foster attendee engagement, remind exhibitors how to set up and manage their booth, or highlight upcoming sessions or event activities.
Feature Overview
Custom messages deliver emails to attendees orexhibitors using an advanced editor to add text and graphics.Use custom messages to foster attendee engagement, remind exhibitors how to set up and manage their booth, or highlight upcoming sessions or event activities.
Feature Overviews Feature Overview
Discussion Forums
Add a discussion forum exclusively for attendees to share ideas, ask questions, comment on sessions and interact with each other. Forums are accessed from the attendee dashboard and include discussion categories and topics.
discussion forums
Add a discussion forum exclusively for attendees to share ideas, ask questions, comment on sessions and interact with each other. Forums are accessed from the attendee dashboard and include discussion categories and topics.
Social Sessions Article
Dos and Don’ts of a Virtual Happy Hour
From the article: "By now we’ve all experienced the stir-craziness that social distancing can create. Just because you’re safely practicing socially distancing doesn’t mean you can’t connect with others. Many of us have also now experienced the tangible discomfort of joining a virtual call ...
Happy Hour, social session
From the article: "By now we’ve all experienced the stir-craziness that social distancing can create. Just because you’re safely practicing socially distancing doesn’t mean you can’t connect with others. Many of us have also now experienced the tangible discomfort of joining a virtual call without any direction."Read these dos and dont's of a virtual happy hour.
Feature Overviews Feature Overview
Embedding Video or a 3D Experience
Embed a video or 3D technology into the booth to create impact and interest with the attendee. Host the video or 3D technology on any platform, copy the embed code and paste it into the booth to i-frame the view into the homepage, on a page or on a post.
3D, Video
Embed a video or 3D technology into the booth to create impact and interest with the attendee. Host the video or 3D technology on any platform, copy the embed code and paste it into the booth to i-frame the view into the homepage, on a page or on a post.
Feature Overviews Feature Overview
Event Posts
Event Posts are used in Cloud Conventions to create a session. Sessions can be educational webinars, roundtable discussions, social events, coffee breaks, or keynote addresses. Add a session to give the attendee information about what to expect, a way to register or sign up, and links to attend.
Feature Overview
Event Posts are used in Cloud Conventions to create a session. Sessions can be educational webinars, roundtable discussions, social events, coffee breaks, or keynote addresses. Add a session to give the attendee information about what to expect, a way to register or sign up, and links to attend.
Sponsors & Exhibitors Article
Exhibit A: Seven Steps to a Masterful Virtual Booth
From the article: "Setting up a conference booth once required flights, hotel stays, long days, confusing podium builds, printing mishaps, and a significant chunk of time away from all other business commitments. Now, all of the benefits of a physical booth can be achieved without changing out of ...
exhibitor, sponsor, virtual booth
From the article: "Setting up a conference booth once required flights, hotel stays, long days, confusing podium builds, printing mishaps, and a significant chunk of time away from all other business commitments. Now, all of the benefits of a physical booth can be achieved without changing out of your pajamas. We’ve entered a wonderful new age: the age of virtual symposia."This article gives tips on how to take a winning approach when setting up a virtual exhibitor booth.
Feature Overviews Feature Overview
Exhibit Hall
Exhibit Halls are customized for each individual event to provide a unique experience to showcase exhibitors. Exhibit Halls can contain custom graphics, searchable directories, or a 360-degree exhibit hall experience.
Feature Overview
Exhibit Halls are customized for each individual event to provide a unique experience to showcase exhibitors. Exhibit Halls can contain custom graphics, searchable directories, or a 360-degree exhibit hall experience.
Sponsors & Exhibitors Article
Exhibiting at a Live Show? What does it Really Cost?
According to Exhibitor Magazine, the cost of exhibiting at a trade show is approximately 3 times the cost of your booth space. This includes travel & entertainment, trade show services, shipping costs and more. Compare the costs to a virtual event.
event cost
According to Exhibitor Magazine, the cost of exhibiting at a trade show is approximately 3 times the cost of your booth space. This includes travel & entertainment, trade show services, shipping costs and more. Compare the costs to a virtual event.
Feature Overviews Feature Overview
Exhibitor Directory
Exhibitors appear in a directory accessed by attendees as well as other exhibitors. Site administrators setup the directory by selecting the exhibitors that will appear in it, the fields displayed in a contact record and if certain types of exhibitors can view it.
Exhibitor Directory
Exhibitors appear in a directory accessed by attendees as well as other exhibitors. Site administrators setup the directory by selecting the exhibitors that will appear in it, the fields displayed in a contact record and if certain types of exhibitors can view it.
Feature Overviews Feature Overview
Exhibitor Reports
Exhibitor can run reports from their booth to receive attendee activity statistics as well as lead records. Site administrators choose the attendee fields appearing in the report and the exhibitors allowed to see a full contact record.
Exhibitor Reports
Exhibitor can run reports from their booth to receive attendee activity statistics as well as lead records. Site administrators choose the attendee fields appearing in the report and the exhibitors allowed to see a full contact record.
Virtual Events Article
Five Tips for Virtual Events
From the article: "While face-to-face interaction is at the heart of live events, customers are increasingly more accustomed to virtual experiences. Some benefits of virtual events include global accessibility, reduced costs per attendee, and a digital environment that delivers rich analytics. ...
tips, Virtual Events
From the article: "While face-to-face interaction is at the heart of live events, customers are increasingly more accustomed to virtual experiences. Some benefits of virtual events include global accessibility, reduced costs per attendee, and a digital environment that delivers rich analytics. Additionally, virtual events are easily amplified through other marketing channels such as social media. And, finally, the cloud enables unrestrained and endless creative approaches to delivering attendee and sponsor value."Follow these best practices for your virtual event.
Feature Overviews Feature Overview
Home Page Structure
The site homepage includes a site header, a navigation bar with pages, and customizable sections. Sections contain banner ads, text & graphics, post sections, booth sections and can hold embed code to display videos or other panoramic 360-degree experiences from 3rd-party technology.
Feature Overview
The site homepage includes a site header, a navigation bar with pages, and customizable sections. Sections contain banner ads, text & graphics, post sections, booth sections and can hold embed code to display videos or other panoramic 360-degree experiences from 3rd-party technology.
Social Sessions Video
How to do a Virtual Happy Hour using Zoom | Virtual Party, Virtual Bday
"So we're all quarantined at home - what do you do when a birthday or other cause for celebration comes up? What if you just want to have lunch with your friend or do happy hour like you used to but you've gotta figure out how to do it virtually? Use Zoom! It's easy for you and easy for your guests ...
Cocktail Party, Happy Hour, Video, Virtual Cocktail Party, zoom
"So we're all quarantined at home - what do you do when a birthday or other cause for celebration comes up? What if you just want to have lunch with your friend or do happy hour like you used to but you've gotta figure out how to do it virtually? Use Zoom! It's easy for you and easy for your guests to use too."
Virtual Events Article
How to Host a Successful Virtual Event: Tips and Best Practices
According to Katie Sehl, "Even some of the largest conferences have gone partially or completely digital. Moving events like this online can reduce costs and carbon footprints, and make attendance accessible to a wider audience. In 2018, Coachella’s YouTube livestream brought Beyoncé’s ...
best practices, virtual event
According to Katie Sehl, "Even some of the largest conferences have gone partially or completely digital. Moving events like this online can reduce costs and carbon footprints, and make attendance accessible to a wider audience. In 2018, Coachella’s YouTube livestream brought Beyoncé’s Homecoming to more than 41 million people in more than 232 countries, rather than just the hundreds of thousands in attendance in person."
Social Sessions Article
HOW TO HOST AN ONLINE YOGA CLASS WITH ZOOM
From the article: To host a yoga or exercise class online we discovered there are 5 areas of consideration: Style of class and video sharing format Technical equipment Physical host space Settings of the video sharing platform Process of hosting the class Use these tips to host ...
online yoga, social session, yoga, zoom
From the article: To host a yoga or exercise class online we discovered there are 5  areas of consideration: Style of class and video sharing formatTechnical equipmentPhysical host spaceSettings of the video sharing platformProcess of hosting the classUse these tips to host an online yoga class for your social session.
Virtual Events eBook
How to Plan, Promote & Deliver a Virtual Trade Show, Conference or Event
If you are thinking about “going virtual” for the first time to either replace or enhance a trade show, conference or exhibition, you need a playbook to guide you. This eBook will present you with a virtual event strategy, give you a real-life example of how that strategy was executed, and show ...
virtual event plan
If you are thinking about “going virtual” for the first time to either replace or enhance a trade show, conference or exhibition, you need a playbook to guide you. This eBook will present you with a virtual event strategy, give you a real-life example of how that strategy was executed, and show you the technology strategy used to automate the process with Cloud Conventions.
Social Sessions Article
How to play Jeopardy on Zoom
In this article, Mark states "We all dreamed of going on the show and playing the Jeopardy game but now you actually can, sitting comfortably at home using Jeopardy Labs! You can finally play Jeopardy on Zoom with your friends and find out how you would fare if you were on the game." Read the ...
zoom
In this article, Mark states "We all dreamed of going on the show and playing the Jeopardy game but now you actually can, sitting comfortably at home using Jeopardy Labs! You can finally play Jeopardy on Zoom with your friends and find out how you would fare if you were on the game."Read the article to learn how to create your own Jeopardy social session for your event!
Sponsors & Exhibitors Article
How to Shift From Physical to Virtual Events and Maximize Event Outcomes
From the article: "Online events aren’t new, but converting a large conference into a remote event, within hours or days in some cases, is fairly novel. Many industry events had a backup plan ready to put into action - for example, organizations like the Open Compute Project (OCP) turned its ...
exhibitor, sponsor, virtual event
From the article: "Online events aren’t new, but converting a large conference into a remote event, within hours or days in some cases, is fairly novel. Many industry events had a backup plan ready to put into action - for example, organizations like the Open Compute Project (OCP) turned its Global Summit into a virtual event. Attendees will take part in one-on-one sessions and a slew of activities from anywhere in the world."This article gives tips on participating in a virtual event.
Virtual Events Article
HOW TO SURPRISE AND DELIGHT ATTENDEES IN A VIRTUAL ENVIRONMENT
From the article: "At your in-person events, you may have found fun ways to surprise your attendees, whether a pop-up ice cream sundae bar at the end of the day, a performance by a local music group between sessions, or putting gift cards for local restaurants or shops under some attendees’ ...
attendee, exhibitor, sponsor, virtual event
From the article: "At your in-person events, you may have found fun ways to surprise your attendees, whether a pop-up ice cream sundae bar at the end of the day, a performance by a local music group between sessions, or putting gift cards for local restaurants or shops under some attendees’ chairs during the keynote." But can you translate those elements into a virtual environment?Here are some ideas.
Sponsors & Exhibitors Article
How To Tackle A Virtual Trade Show
"Traditional trade shows have long been a convention-center-sized hassle. At a physical show, you have hundreds of vendors in a crowded, noisy exhibit hall with competing messages." This article discusses the rise in virtual trade shows and how you can get the most out of exhibiting at one.
exhibitor, sponser, virtual trade show
"Traditional trade shows have long been a convention-center-sized hassle. At a physical show, you have hundreds of vendors in a crowded, noisy exhibit hall with competing messages."This article discusses the rise in virtual trade shows and how you can get the most out of exhibiting at one.
Social Sessions Video
How To Throw The Best Virtual Cocktail Party | Mashable
Use these tips to throw the best virtual cocktail party for your virtual event.
Video, Virtual Cocktail Party, virtual event, zoom
Use these tips to throw the best virtual cocktail party for your virtual event.
Booth Features Feature Overview
In-Booth Sessions
In-booth sessions are events hosted by exhibitors that they organize and launch from the exhibit booth. In-booth sessions are used to demonstrate products, to allow attendees to meet the executive or design team, or as a networking lounge. Turn on registration to get the session on the attendee ...
Feature Overview
In-booth sessions are events hosted by exhibitors that they organize and launch from the exhibit booth. In-booth sessions are used to demonstrate products, to allow attendees to meet the executive or design team, or as a networking lounge. Turn on registration to get the session on the attendee calendar.
Sponsors & Exhibitors eBook
Insider Secrets to Exhibitor Success
You had to transition your exhibit to a virtual environment in 2020 and now with 2021 on the horizon, virtual events will likely be your primary trade show and conference strategy. This calls on you to reimagine your trade show booth, find ways to attract people to you, and create calls to action ...
ebook, Exhibitors and Sponsors, Insider Secrets
You had to transition your exhibit to a virtual environment in 2020 and now with 2021 on the horizon, virtual events will likely be your primary trade show and conference strategy. This calls on you to reimagine your trade show booth, find ways to attract people to you, and create calls to action that result in a sales lead. You want to be personal, stand out from the crowd, and motivate attendees to engage. After watching hundreds of exhibitors across many trade shows and conferences, we’ve got the “insider secrets” to exhibit strategies that deliver the ROI you need for success in the virtual world.
Virtual Events Article
Leverage Video Marketing to Boost Trade Show Results
From the article: "According to internet research firm ComScore, the number of web users who watch video is staggering – and ever growing. Approximately 200 million people in the U.S. watch online video. Globally the number is far more expansive. The average user views more than 32 videos per ...
exhibitor, sponsor, trade show
From the article: "According to internet research firm ComScore, the number of web users who watch video is staggering – and ever growing. Approximately 200 million people in the U.S. watch online video. Globally the number is far more expansive. The average user views more than 32 videos per month."You can leverage videos to promote your company exhibiting at a virtual event. This article gives tips on how to leverage video before, during, and after a trade show.
Feature Overviews Feature Overview
Meeting Requests
This matchmaking service allows exhibitors to run a filtered search on the attendee database, find attendees that they want to meet with or send a message to, and deliver that message to the attendee via email. Meeting requests can also be sent by exhibitors to request meetings with other ...
Feature Overview
This matchmaking service allows exhibitors to run a filtered search on the attendee database, find attendees that they want to meet with or send a message to, and deliver that message to the attendee via email. Meeting requests can also be sent by exhibitors to request meetings with other exhibitors.
Feature Overviews Feature Overview
Messages in the Community Feature Set
Attendees and Exhibitors that have opted into Community and messaging can search for each other in the directory and send and receive messages. Exhibitors have extended capabilities to message attendees that entered their booth or to deliver a meeting request using the matchmaking service.
Community, Message Center
Attendees and Exhibitors that have opted into Community and messaging can search for each other in the directory and send and receive messages. Exhibitors have extended capabilities to message attendees that entered their booth or to deliver a meeting request using the matchmaking service.
Feature Overviews Feature Overview
Newsletters
Newsletters are part of the Message Library and are used to generate interest in the virtual event before it starts or while it is in progress. Newsletters consist of sections that can contain text & graphics, provide links to session posts, to booths or to content posts.
Feature Overview
Newsletters are part of the Message Library and are used to generate interest in the virtual event before it starts or while it is in progress. Newsletters consist of sections that can contain text & graphics, provide links to session posts, to booths or to content posts.
Booth Features Feature Overview
Pages with Forms
Booth pages that contain forms create calls to action, drive attendee engagement and generate sales leads. Exhibitors are notified by email when forms are filled out and get a forms report with attendee information.
Feature Overview
Booth pages that contain forms create calls to action, drive attendee engagement and generate sales leads. Exhibitors are notified by email when forms are filled out and get a forms report with attendee information.
Booth Features Feature Overview
Post Types & Post Directories
During the posting process, exhibitors select a post type allowing them to organize content or events into home page sections and the event portal to automatically add the posts into directories.
Feature Overview
During the posting process, exhibitors select a post type allowing them to organize content or events into home page sections and the event portal to automatically add the posts into directories.
Virtual Events Article
The Dos and Don’ts of Hosting a Successful Virtual Event
From the article by Freeman: "Fully virtual events — as well as hybrid events, which offer both an in-person event as well as a digital component — are a perfect solution to combine the best of live event experience with the digital engagement people crave. Beyond effective marketing, going ...
success, virtual event
From the article by Freeman: "Fully virtual events — as well as hybrid events, which offer both an in-person event as well as a digital component — are a perfect solution to combine the best of live event experience with the digital engagement people crave. Beyond effective marketing, going virtual is an excellent way to further monetize an event, efficiently reach a global audience, and give event content new life even after the physical event is over."Follow these virtual event dos and don'ts.
Social Sessions Article
Tips and tricks for your Zoom happy hour
From the article: "If your options for going out are limited, you may be missing social time with friends or happy hours after work to wind down. That’s one reason that virtual happy hours are becoming so popular: These online parties see people gathering on web conferencing apps to toast the day ...
Happy Hour, social session, tips, tricks, zoom
From the article: "If your options for going out are limited, you may be missing social time with friends or happy hours after work to wind down. That’s one reason that virtual happy hours are becoming so popular: These online parties see people gathering on web conferencing apps to toast the day and find time to catch up."Use these tips and tricks to make your virtual happy hour a success.
Booth Features Feature Overview
Today's Update
Today’s Update gives exhibitors a current report of booth statistics including visits, page views and post views. Today’s Update appears in the exhibitor dashboard and is automatically updated each hour.
Feature Overviews
Today’s Update gives exhibitors a current report of booth statistics including visits, page views and post views. Today’s Update appears in the exhibitor dashboard and is automatically updated each hour.
Virtual Events Article
Top 5 Virtual Event Marketing Strategies to Make Your Next Event Pop
From the article: " Placing an ad for an upcoming event in the newspaper might have been effective in 1980, but it’s certainly not the most productive event marketing strategy being used today. Where will you find your audience — sales leads or potential donors or event participants — in ...
exhibitor, marketing, sponsor, virtual event
From the article: " Placing an ad for an upcoming event in the newspaper might have been effective in 1980, but it’s certainly not the most productive event marketing strategy being used today. Where will you find your audience — sales leads or potential donors or event participants — in modern society? Online. You got it. So put your event there and reach your intended audience more effectively than ever before. "This article gives 5 best practices to make your event pop.
Social Sessions Video
Trivia on Zoom - Secrets to Hosting a Game
Watch this step by step guide to hosting your own trivia game over Zoom, plus a ready-to-use questions and answer sheet.
activity, fun, trivia, zoom
Watch this step by step guide to hosting your own trivia game over Zoom, plus a ready-to-use questions and answer sheet.
Booth Features Feature Overview
Video or 3D Experience
Embed a video or 3D technology into the booth to create impact and interest with the attendee. Host the video or 3D technology on any platform, copy the embed code and paste it into the booth to i-frame the view into the homepage, on a page or on a post.
Feature Overview
Embed a video or 3D technology into the booth to create impact and interest with the attendee. Host the video or 3D technology on any platform, copy the embed code and paste it into the booth to i-frame the view into the homepage, on a page or on a post.
Social Sessions Article
Virtual Brown Bag Lunch: How do virtual teams create the ‘water cooler’ chat?
From the article: "A lack of structure, food and videoconferencing are key to a successful virtual socializing session Virtual socializing sessions can normalize flexibility and drive employee engagement within a flexible workforce Virtual socializing sessions encourage the development of ...
Virtual Lunch
From the article:"A lack of structure, food and videoconferencing are key to a successful virtual socializing sessionVirtual socializing sessions can normalize flexibility and drive employee engagement within a flexible workforceVirtual socializing sessions encourage the development of innovative ideasRead this case study to learn the best methods for hosting a Virtual Lunch!